DOO WOP CLUB PARTY TICKETING PROCEDURE ( REVISED 1/22/2024)

The February 16th DOOWOP PARTY LOTTERY REGISTRATION FORM may be downloaded here

PARTY TITLE AND DATE: Doo Wop “Mardi Gras” February 16, 2025
LOTTERY FORM SUBMISSION DATE : 2/9/2025 at 3:00 pm

• When the party announcement is emailed to the membership, members may begin the sign-up process. The Lottery Registration Form will be attached to the party email and must be printed to be used for sign-ups.
• Your group must consist of Doo Wop Club members and (for single members only) a guest who is a non-resident of OHCC.
• Names of eligible guests and their hosts must be shown on the form.
• No other OHCC residents or guests will be allowed during the lottery process.
• Members should not sign up with more than one group.
• Groups may be any number of people from 1 – 10.
• Do not submit more than one form per group.
• Once you establish your group, print the Lottery Registration form and:
• Answer the questions on the form and fill in the applicable names.

Please make sure that your Lottery Registration Form shows the full names of the people in your group. Ladies – if you use more than one last name, please help us out by using the name you used when you signed up for membership.

• Collect the checks from your group. Only party checks should be included in this envelope. No dues payments.
• Put the checks and the Lottery Registration Form in an envelope marked with the Group Contact Person’s Name and the party date.
• Take your envelope to the front desk at the Clubhouse and request that it be put in the Doo Wop Club envelope. This must be done by the date shown above and which can also be found in the party announcement.
• Later sign-ups will not be considered unless the lottery does not fill all permitted seats. Later sign-ups will be added to the waitlist for the party.

Prior to the lottery drawing, the Doo Wop Club Board or its designated representatives will perform a review of all Lottery Registration forms. Membership for each person will be checked.

Should there be problems with a particular Lottery Registration form, the reviewers will make ONE attempt to contact the group contact person and rectify the situation. If necessary, problem name(s) will be deleted from the form.

When the review is complete, each form will be assigned a group number which will be used in the lottery. The group number only identifies the applicable form – it holds no significance in the order that the lottery numbers are drawn.

If the lottery results in more entrants than can be accommodated at the party, the Doo Wop Club Board or its designated representatives will conduct a lottery drawing on the date shown in the party email.

• This lottery will be open to observers but observers should not interrupt the process. Anyone has the option to attend/witness the lottery. The place and time will be shown in the party email.
• The group numbers will be subject to a blind draw.
• Group numbers will be drawn and placed on the seating chart in the order established by the Doo Wop Club Board.
• Groups smaller than 10 will be combined as appropriate on the seating chart.
• This will continue until the seating chart is full or until all groups have been seated.
• Observers may be told if their group has been selected but will not be given access to the seating chart.

Each group contact person will be notified after the lottery and told the status of their entry. The checks for groups not selected in the lottery will be destroyed.