1.    Ticket sales will be held by lottery.  See the attached “Ticketing Procedures” document for detailed instructions. 

a. Lottery forms must be submitted to the Clubhouse front desk by 3 p.m on April 7th. Payment for the party must be included with the lottery form.

b. The lottery will be TBD at the Clubhouse. Please check with front desk on time and location.

2. Only members who have paid their 2024 dues by April 5th may enter the lottery. 

3. A single member may take one non-resident guest (someone who does not live in OHCC) for a ticket price of $23 Other guests and non-members are not eligible to be included in the lottery.

4. Attendance is limited to 200 people.

5. Tables seat a maximum of 10 people. Smaller groups are welcome. If your group is fewer than 10, others will be assigned to your table. 

6. All groups participating in the lottery will be notified of their status by email within two days after the lottery. Additional party information will be provided to those groups who are selected in the lottery.

7. Please note that we will not be able to refund for cancellations after April 14th. If we can fill your seat, we will do so and shred your check. But there is no guarantee.

8. If you didn’t participate in the lottery, please email ohdoowopclub@gmail.com after April 10th to see if any seats are available or if you can be placed on the wait list.

DOO WOP CLUB PARTY TICKETING PROCEDURE (REVISED 5/22/2023)

The April 21st DOOWOP PARTY LOTTERY REGISTRATION FORM may be downloaded here

PARTY TITLE AND DATE: Doo Wop Sprint Fling on 4/21/24

LOTTERY FORM SUBMISSION DATE: 04/07/24 at 3:00 pm

1. When the party announcement is emailed to the membership, members may begin the sign-up process. The Lottery Registration Form will be attached to the party email and must be printed to be used for sign-ups.

2. Your group must consist of Doo Wop Club members and (for single members only) a guest who is a non-resident of OHCC.

• Names of eligible guests and their hosts must be shown on the form.
• No other OHCC residents or guests will be allowed during the lottery
• Members should not sign up with more than one group.
• Groups may be any number of people from 1
• Do not submit more than one form per group.

Once you establish your group, print the Lottery Registration form and:

• Answer the questions on the form and fill in the applicable names. Please make sure that your Lottery Registration Form shows the full names of the people in your group. Ladies - if you use more than one last name, please help us out by using the name you used when you signed up for membership.
• Collect the checks from your group. Only party checks should be included in this envelope. No dues payments.
• Put the checks and the Lottery Registration Form in an envelope marked with the Group Contact Person’s Name and the party date.
• Take your envelope to the front desk at the Clubhouse and request that it be put in the Doo Wop Club envelope. This must be done by the date shown above and which can also be found in the party announcement.
• Later sign-ups will not be considered unless the lottery does not fill all permitted seats. Later sign-ups will be added to the waitlist for the party.

Prior to the lottery drawing, the Doo Wop Club Board or its designated representatives will perform a review of all Lottery Registration forms. Membership for each person will be checked.

Should there be problems with a particular Lottery Registration form, the reviewers will make ONE attempt to contact the group contact person and rectify the situation. If necessary, problem name(s) will be deleted from the form.

When the review is complete, each form will be assigned a group number which will be used in the lottery. The group number only identifies the applicable form - it holds no significance in the order that the lottery numbers are drawn.

If the lottery results in more entrants than can be accommodated at the party, the Doo Wop Club Board or its designated representatives will conduct a lottery drawing on the date shown in the party email.

• This lottery will be open to observers but observers should not interrupt the process. Anyone has the option to attend/witness the lottery. The place and time will be shown in the party email.
• The group numbers will be subject to a blind draw.
• Group numbers will be drawn and placed on the seating chart in the order established by the Doo Wop Club Board.
• Groups smaller than 10 will be combined as appropriate on the seating chart.
• This will continue until the seating chart is full or until all groups have been seated.
• Observers may be told if their group has been selected but will not be given access to the seating chart.

Each group contact person will be notified after the lottery and told the status of their entry. The checks for groups not selected in the lottery will be returned to the Group Contact Person.

Hello, Doo Wop Leprechauns! Our St. Patrick’s dance party is Thursday, March 14, in Abravanel Hall.

The member price is $23 and $28 for non-member guests. Partygoers will enjoy an evening of dancing to the music of the popular Clay Colton Band. This is a BYOE (everything) party. Food, beverages, dessert – whatever you like... it’s all up to you.

Ticketing information

1.    Ticket sales will be held by lottery.  See the attached “Ticketing Procedures” document for detailed instructions. 

a.   Lottery forms must be submitted to the Clubhouse front desk by 3 p.m. on March 3. Payment for the party must be included with the lottery form.

b.   The lottery will be held March 6 at the Clubhouse. Please check with front desk on time and location.

2.    Only members who have paid their 2024 dues by March 1 may enter the lottery.

3.   A single member may take one non-resident guest (someone who does not live in OHCC) for a ticket price of $28. Other guests and non-members are not eligible to be included in the lottery.

4.   Attendance is limited to 200 people.

5.   Tables seat a maximum of 10 people. Smaller groups are welcome. If your group is fewer than 10, others will be assigned to your table.

6.   All groups participating in the lottery will be notified of their status by email within two days after the lottery. Additional party information will be provided to those groups who are selected in the lottery.

7.   Please note that we will not be able to refund for cancellations after March 7. If we can fill your seat, we will do so and shred your check. But there is no guarantee.

8.   If you didn’t participate in the lottery, please email ohdoowopclub@gmail.com after March 9 to see if any seats are available or if you can be placed on the wait list.

DOO WOP CLUB PARTY TICKETING PROCEDURE (REVISED 5/22/2023)

The March 14th DOOWOP PARTY LOTTERY REGISTRATION FORM may be downloaded here

PARTY TITLE AND DATE: Doo Wop's St. Patrick's Party on 03/14/24

LOTTERY FORM SUBMISSION DATE: 03/03/24 at 3:00 pm

1. When the party announcement is emailed to the membership, members may begin the sign-up process. The Lottery Registration Form will be attached to the party email and must be printed to be used for sign-ups.

2. Your group must consist of Doo Wop Club members and (for single members only) a guest who is a non-resident of OHCC.

• Names of eligible guests and their hosts must be shown on the form.
• No other OHCC residents or guests will be allowed during the lottery
• Members should not sign up with more than one group.
• Groups may be any number of people from 1
• Do not submit more than one form per group.

Once you establish your group, print the Lottery Registration form and:

• Answer the questions on the form and fill in the applicable names. Please make sure that your Lottery Registration Form shows the full names of the people in your group. Ladies - if you use more than one last name, please help us out by using the name you used when you signed up for membership.
• Collect the checks from your group. Only party checks should be included in this envelope. No dues payments.
• Put the checks and the Lottery Registration Form in an envelope marked with the Group Contact Person’s Name and the party date.
• Take your envelope to the front desk at the Clubhouse and request that it be put in the Doo Wop Club envelope. This must be done by the date shown above and which can also be found in the party announcement.
• Later sign-ups will not be considered unless the lottery does not fill all permitted seats. Later sign-ups will be added to the waitlist for the party.

Prior to the lottery drawing, the Doo Wop Club Board or its designated representatives will perform a review of all Lottery Registration forms. Membership for each person will be checked.

Should there be problems with a particular Lottery Registration form, the reviewers will make ONE attempt to contact the group contact person and rectify the situation. If necessary, problem name(s) will be deleted from the form.

When the review is complete, each form will be assigned a group number which will be used in the lottery. The group number only identifies the applicable form - it holds no significance in the order that the lottery numbers are drawn.

If the lottery results in more entrants than can be accommodated at the party, the Doo Wop Club Board or its designated representatives will conduct a lottery drawing on the date shown in the party email.

• This lottery will be open to observers but observers should not interrupt the process. Anyone has the option to attend/witness the lottery. The place and time will be shown in the party email.
• The group numbers will be subject to a blind draw.
• Group numbers will be drawn and placed on the seating chart in the order established by the Doo Wop Club Board.
• Groups smaller than 10 will be combined as appropriate on the seating chart.
• This will continue until the seating chart is full or until all groups have been seated.
• Observers may be told if their group has been selected but will not be given access to the seating chart.

Each group contact person will be notified after the lottery and told the status of their entry. The checks for groups not selected in the lottery will be returned to the Group Contact Person.